What is EventFlow (Copy)?

Effortlessly manage and check-in attendees for any event, from large conferences to intimate workshops.

How long does check-in take per attendee?

With QR scanning and a pre-loaded list, under 3 seconds per attendee on average. Self-service kiosks can be even faster.

How many check-in stations do I need?

Plan for 1 station per 250 expected attendees during peak arrival, plus 1 self-service kiosk per 500 attendees as a release valve.

Do attendees need the internet to check in?

No. EventFlow works fully offline once the attendee list is cached on each device. Check-ins sync to the cloud when connectivity returns.

Guide

How to Check In Attendees at Events: Step-by-Step Guide

Fast event check-in comes down to six things: a clean attendee list, QR codes, the right number of stations, offline reliability, on-demand badging, and live monitoring. Here's exactly how to do each.

The 6-step playbook

Import your attendee list. Export a CSV from your registration tool and upload it. Field-mapping is automatic — first name, last name, email, ticket type, company.
Generate QR codes. Send each attendee an email with a unique QR code 24 hours before the event. They show this on arrival to check in instantly.
Set up check-in stations. Place 1 iPad station per ~250 expected attendees. Add a self-service kiosk lane for fastest throughput.
Run the event in offline mode. Pre-cache the attendee list before doors open. Even if WiFi drops, check-ins continue and sync when restored.
Print badges on demand. Connect a Brother label printer via PrintNode. Badges print the moment a check-in completes — never before.
Monitor in real time. Watch live check-in counts, anomalies, and bottlenecks from the operator dashboard. Adjust station staffing on the fly.

Frequently asked questions

Clear answers to common questions about EventFlow and event operations.

Ready to run faster events?

Start a free EventFlow account — no credit card required.