Checklist
Event Day Checklist for Check-In Teams
A short, repeatable checklist your check-in team can run every event. Print it, tape it to the registration table, and never forget step 4 again.
Pre-doors (T-90 to T-0)
- Confirm latest attendee CSV is imported and synced.
- Power on all iPads — verify 100% battery and chargers nearby.
- Test-print one badge per printer. Verify alignment.
- Pre-cache attendee list on each device for offline mode.
- Stage walk-up signage and lanyard supplies.
Peak hour (doors open)
- Watch the live operator dashboard — adjust station staffing if a queue forms.
- Direct VIPs and speakers to the dedicated express lane.
- Keep one staff member on "anomaly duty" for name typos and walk-ins.
- Refill label rolls before they run out — not after.
Post-event
- Export final check-in report and share with stakeholders.
- Trigger post-event feedback emails to checked-in attendees.
- Reconcile no-shows for next-event marketing.
- Power down printers and pack lanyard supplies.
Frequently asked questions
Clear answers to common questions about EventFlow and event operations.